Weddings - Compass Occasions Event Planning Hutchinson, MN

Weddings by Compass Occasions

Planning Packages

Day of Coordination: Ceremony

This package provides support and assistance to ensure your day goes as planned through your wedding ceremony. Here is what is included:

Planning documents and organization to keep you on track and organize all the day of details through Google Docs
60 minute consultation meeting at Art’s Place to fine tune your details (typically 6 weeks out from your date)
The week of your wedding we connect with you to check in and we connect with all of your vendors to confirm arrival time and contract obligations

On your day we:

Oversee the decorating of your ceremony and reception area (Add on our Set up & Tear down decorating package for +$1000)
Greet each vendor and ensure they carry out their contract specifications on time and as planned
Set out personal items (guestbook, escort cards, signage, photos, favors, etc)
Ensure officiant is prepared and ready
Line up and organize the bridal party & family
Cue everyone down the aisle
& handle all the other small details that are part of your day to keep you on time

Should any emergencies pop up, trust knowing we will handle them for you.

– Starts at $800 for up to 6 hours –

Day of Coordination: Ceremony + Reception

This package provides support and assistance to ensure your day goes as planned through your reception. Here is what is included:

Everything listed in the Ceremony Package is also included with this package in addition to the following services
We stay to ensure the entire ceremony runs smoothly
Organize receiving line
Light all candles inside the social hour and reception space & prep details
Transfer your items from ceremony to the reception (when in same location)
Oversee social hour logistics
Act as your hostesses as your guests transition from social hour to dinner
Assist guests with seating chart and finding their tables
Coordinate your grand march or entrance into reception space
Oversee logistics of welcome & speeches
Communicate dietary restrictions with caterer
Dismiss tables for buffet
Distribute final payments and tips to vendors
Manage the loading of your cards and gifts
Coordinate and manage the clean up of the getting ready space with your bridal party
Coordinate the beginning of your dance
Most Important: Take care of any last minute changes and emergencies that come up on your wedding day. You stay present in your day while we handle the details.

– Starts at $1000 – Up to 8 hours (each additional hour $100)

Wedding Rehearsal

This package is intended to give you that extra set of hands and eyes to ensure your big day is problem-free. If you would like us there to run your wedding rehearsal, this package can be added to either of our Day of Coordination packages.

– 1 hour $300 –

Power Planning

Are you engaged and feeling like you have more questions than answers about planning your wedding? To make sure you are starting off on the right foot, book our Power Planing Sessions to stop stressing and start enjoying the process of planning your wedding. Further along in your planning process? We can customize your package to tackle any planning struggles. Vendor recommendations based off your budget, wedding etiquette, timeline management, day of logistics, design consultation, and answer all of your questions to get you feeling confident. (Scheduled during our business hours at Art’s Place.)

– $300 – up to 90 minutes

Design Packages

Design and Style

Looking for professional assistance to design your wedding decor and the hands on expertise to bring it all together? Our Design & Style Package is perfect for both couples who have a distinct vision of their day & those looking for guidance on designing their decor. This packages also includes choosing decor from our wedding collection that showcases multiple styles of wedding decor.

Brainstorming meeting to fine tune the details and vision of your ceremony and reception design
Invitation to our Wedding Decor Open House to view our decor collection
Planning & organization tools to keep you on track via Google Docs
Our Decor Collection is included with this package
(Up to 20 seated tables, each additional table +$10.)
- On the Table- Vases, bases, bowls, and towers
- Light it up- Votives, candlesticks, cylinders and holders
- Displays for: Memorial, photos, favors, and escort cards
- Ceremony aisle & altar decor
- Design accents to customize your celebration (card boxes, signage, etc.)
- Greenery Collection to accent our decor pieces
Planning assistance of your venue layout related details
Set up: We set up all of the decor and any of your personal items, favors, photos, signage etc.
Tear down: We return at the end of the night and pack it all back up

– Starts at $1800 –

Decor Set Up & Tear Down Package

Do you have your own decor and need a professional hand with an eye for details there to set it up? This package can be added to your Day of Coordination Package. Here is what is included:

1 (60 minute) meeting to communicate your vision & expectations at Art’s Place during our business hours.
This package is for those that have designed their decor and have the pieces to put it together. You are looking for someone with a careful eye and attention to detail. You want your friends and family to enjoy the day, while an expert takes care of the set up. This package includes your table decor, and accent pieces. This package is also perfect for those who do not want to worry about removing decor at the end of the night. Friends and family enjoy the party, while we tear it down while you are dancing.
With this package, you have the option to add our available decor items ala carte.
Please inquire specifically about what you would like set up as we do not set up chairs, tables, linens, dishes, cutlery, etc. and ceremony decor like draping with this package.

– $1000 (Can only be added to our Day of Coordination Packages) –

Additional Costs

Our packages include everything you need, but in the instance you need more we can provide you a quote.

Planning Assistance

We offer planning assistance with wedding vendors when added to our Day of Coordination Packages. This includes a meeting where we discuss vendor recommendations based on your budget and preferences. Once decided, we obtain a quote, coordinate logistics, communicate vision and 1 site visit is included as needed.

Tables/Chairs, Caterer, Lighting/Draping, Bartending service, Restroom rental, Waste Management, Linens
- $300 each
DJ, Florist, Transportation, Officiant, Photographer/Videographer, Dessert/Baker, Event Staff
- $200 each
Our packages are priced for venues that have a venue coordinator that will create your layout. In the instance we are required to create your layout, there is an additional charge. Tent weddings and DIY events in barns/sheds/etc. are an additional +$300.

Artificial Greenery

We offer a gorgeous collection of artificial greenery pieces which are included in our Design & Style Package.

Tower pieces, Low pieces, head table scape, bud vase collection stems, & geometric vase collection arrangements.

Additional Charges

We don’t want there to be any surprise charges on your invoice, so here are a few up-charges to be aware of. Each package includes a designated number of meetings that are to take place in Hutchinson during our business hours at our venue Art’s Place from

9 AM – 3 PM on weekdays. Should you require us to travel to you, mileage will be added at .75 a mile. Additional meetings are $100 an hour. Meetings not scheduled during our regular business hours are an additional $100. Weekend meetings are not offered as we are scheduled with events. Our Design & Style includes up to 20 seated tables. Each additional table is $10. If you have candles in your decor design, we will add the cost of those to your final invoice. If you prefer real candles, or floating candles there is a cleaning fee of $100.

Custom Orders

If you require items not included in our inventory, we can take care of ordering them for you. We keep them, in exchange for the time and convenience of finding them for you. If you prefer to keep the items, we charge an additional $200 per order for our time. If the items are disposable or we do not wish to keep them, we charge a service fee for ordering items for you. You are also welcome to find the items and purchase them yourself.

FYI:

We are not licensed caterers or bartenders, so under no circumstance will we handle food or alcohol. This includes setting up dessert displays, bussing tables, handling garbage, and any other food related tasks. We do not carry the proper licensing to handle anything to do with alcohol. We are unable to do anything that requires a ladder or lift due to our insurance. We accept cash or checks. When we are onsite for more than 6 hours, we would appreciate being included in your meal. If not, we can add a meal stipend to your final bill. If your venue is over 90 miles from Hutchinson, an over night stipend may be added to your final invoice. We will discuss all of these charges with you beforehand.

Wedding Photo - Rachel and Eric - by Compass Occasions Event Planners

Our Process

Let us guide you through the steps to officially saying “I Do” to
Compass Occasions.

Let’s Connect
Please fill out our wedding contact form.
Our Pricing and Packages
Once we receive your details, we will send you our online brochure with our menu of services and pricing details.
Selecting Your Services
Please select the services you are interested in on our online brochure. Your selections will outline our initial proposal and agreement.
Securing Your Date
Ready to say “I DO?” Sign our online agreement and drop your retainer in the mail. Once both are received we will reach out to set up your first official meeting with Compass Occasions.

Applause

Kayla and Valerie were amazing and fun to work with and helped to create my Disney inspired day on such short notice. I loved how they were able to bring everything together in such an elegant way. Not only were they able to create such beautiful displays, they helped keep everything flowing from one thing to another. They made my day magical!

Mikayla

I just wanted to thank you for everything you did for our wedding. Taylor and I had the most perfect day and that would not have been possible without your help and planning. The decorations looked absolutely AMAZING. Compass Occasions truly went above and beyond!

Kayla N

These women are sensational! They are incredibly talented with so much enthusiasm for what they do! They take all the stress away from the special day! I will always refer to Valerie and Kayla!

Denise